April 3, 2025 Annual Meeting - Gulf Harbour Marina
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April 3, 2025 Annual Meeting

GULF HARBOUR MARINA CONDOMINIUM ASSOCIATION, INC
ANNUAL MEETING OF SLIP-OWNERS
April 3, 2025

IN ATTENDANCE
Board members present; Doug Duncan, Kirk Hamilton, Larry Palmer, Bob Cunningham, and David Kelley.

ADDITIONAL IN ATTENDANCE
Tina Gerhardt, Office Manager, Austin Bynum, Dock Master, Charles Capp GHM legal counsel. Fourteen (4) slip-owners were in attendance (sign-in registry in office files) along with several slip-owners on the Zoom call.

CALL TO ORDER
Mr. Duncan called the meeting to order at 3:00 P.M. He introduced the board and explained the purpose of the meeting was not to conduct business / motions, but to review and update slip owners of important items and actions the board has taken since the April 11, 2024 Annual meeting, to report on the slip-owners vote regarding three issues outlined in the Proxy and to report on the election of two members to the Board of Directors.

CERTIFYING QUORUM
Doug certified that we have proper quorum from a report from EZ Vote, we had 95 proxies. Doug also certified that the proper notice was given for the meeting.

RESULTS OF ELECTRONIC VOTING
Mr. Duncan opened the envelope containing the electronic voting results and read
the results. Answers are in red.

  1. Should any excess operating income over and above the amounts used for the operation of the condominium be carried forward and applied to the following year’s assessments and not treated as taxable income in the year of assessment in accordance with Revenue Ruling 70-604:
    Approve: 88 Disapprove: 0
  2. Should and audit of the Association’s financial records be waived for the Fiscal Year 2025 and lieu a Statement of Cash Receipts and Expenditures be prepared?
    Approve:80 Disapprove: 8
  3. Do you wish to waive Funding Reserves for the 2026 Fiscal Year?
    No: 77 Yes: 10
  4. Do you wish to grant your proxy for quorum purposes: Yes: 76
  5. Announcement of Board Members
    Doug Duncan: 70
    Kirk Hamilton: 59
    Donna Belise: 35

REPORTS OF OFFICERS
OPEN DISCUSSION
There was a discussion about the Country Club Renovation Project. Doug shared the proposal details.

ADJOURNMENT:
Mr. Duncan asked slip-owners for a motion to adjourn. Motion made and seconded. All approved.
The meeting was adjourned at 3:35 P.M.