March 12, 2026 Meeting - Gulf Harbour Marina
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March 12, 2026 Meeting

Directors present and Zoom:
Kirk Hamilton, President: Doug Duncan, Vice President; Cliff Schertz, Secretary; Larry Palmer, Treasure; David Kelly, Marina Appearance (zoom)

Owners Present and Zoom:
Donna Belile, Jeff White, Chuck Nystrom, Robert Elling, Wayne Speight, Larry Giambalvo, Dana Snyder

Marina Staff:
Austin Bynum, General manager/dockmaster

Call to order:
Kirk Hamilton, president @1.00 pm

Notice of meeting:
Cliff Schertz, Austin Bynum

Approval of minutes:
Motion, Larry Palmer: 2 nd Doug Duncan

Financial report:
Reviewed by Larry Palmer (see attached)

Old Business:

  • Bynum, Country Club water usage – we are receiving a $9,400 credit.
  • Hamilton, The timing of the replacement of the remaining dock will require further evaluation and discussion.
  • Hamilton, The Duffy legal status was resolved on Feb 23rd.

Hamilton, Duffy case is in the hands of our attorney.

Vice President report:
Duncan, nothing

Secretary report:
Schertz, nothing

Marina appearance report:
Kelly, currently in good shape. Looking forward to more rain.

Dockmaster Update:
Bynum, will create a simple liability form for anyone wishing to borrow Marina equipment.
The fuel issue was taken care of. The diesel was delivered in the wrong delivery tank.
Fuel margins will be maintained as prices increase.
Bynum will review insurance options for the van including alternate brokers. Hamilton asked to verify that the umbrella policy includes the van.
Lights are installed and just need to be connected.

New Business:

  1. Bylaws: Hamilton discussed current bylaws with Brooke Fischer. Our docs are currently out of date and poorly structured.
    • We can either do a review or rewrite for statutory compliance.
    • Hamilton will ask Brooke Fischer for a scope and budget estimate for each option.
  2. Board Class: A four hour board course is required for new board members. Schertz is required to take this course.
  3. Annual Meeting: For the Annual Meeting Hamilton will give overview, Palmer will present financials, Bynum will provide the GM update. It will be held on April 23, 2026 at 9:00am.
  4. Fiber Optic: Greenwire has provided a proposal to complete the installation of fiber to the remaining docks. The cost in $37,334. We have already invested $17K. Schertz will review the proposal with Greenwire so we can vote at the next board meeting.
  5. Irrigation: We currently use irrigation water from Harbour Landings. It will cost $19K to move the water to the Marina. This will allow for much better control of the irrigation. Bynum will investigate alternatives to grass and report at the next meeting.
  6. Palmer made a motion to move the operating net income to reserves. The amount is $62,912.99. The motion was approved by the whole board.

Annual meeting and election:
Hamilton, April 23rd , 2026 at 9:00 am

Final Comments:
None

Next board meeting: April 23rd, 2026, at 9:00 am

Adjournment: 2:10 pm, motion Hamilton; 2nd Palmer