July 20 2023 Meeting - Gulf Harbour Marina
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July 20 2023 Meeting

GULF HARBOUR MARINA CONDOMINIUM ASSOCIATION, INC
BOARD OF DIRECTORS MEETING
July 20, 2023


IN ATTENDANCE
Board members in attendance: Dana Snyder, Tracy White, David Kelley and by teleconference, Craig
Anderson and Mike Needler.
Also in attendance:
Office Manager, Lisa Lowery, Dockmaster, Austin Bynum and;
8 Slip Owners represented: In person slip owners: Dennis Lapidus, AnnMarie Shields, Brien Grow, Steve Patterson, Doug Duncan, Robert Beasley, Greg Calloway, John Nash;
Attending via Teleconference were 12 slip owners; Chris Shields, Kim Elling, Chris Dill, Kurt Johnson, Jeff Hockert, Randy Frees, Paul and Donna Belisle, Nancy Squires, Joe and Linda Falzon, Tom Donavan, 815-589-4588.


CALL TO ORDER
Dana Snyder called the meeting to order at 8:00 A.M and announced that all Board members are in attendance, with two members, Mike Needler and Craig Anderson, on the phone.

Dana Snyder called for proof of notice of at least 14 days to members for the Notice of adopting the revised budget.
Mike Needler confirmed that the Notice was dated July 5, 2023 and was mailed/emailed to entire members addresses. Mike also reported that a signed and notarized affidavit attesting said notice is in the office file.


APPROVAL OF MINUTES
The Board reviewed the June 15, 2023 minutes, Third Draft. Tracy White made a motion to accept the minutes as presented, David Kelley seconded the motion, all Board members voted in favor to approve the motion.


TREASURER’S REPORT
Mr. Anderson reported cash balances for June increased $1.1m over May 31 and were at $6,036,500. The Fountain Pool litigation bond is classified as Construction in process at $553,652.

Storm damage expense for the month was $358,204.

Mr. Anderson reviewed the operating statement on a year-to-date basis. Operating income for the year is $207,197. When reserves are funded for 6 months ($125,000) net operating income is $82,107. Of this $69,364 is electric billing to GHCC.

Hurricane total expense is $1,373,121 and income is $6,451,306 leaving a balance of $5,078,184.

Mr. Anderson reviewed receivables as of July 19. 5 accounts were pass due on quarterly fees and 3 accounts on the assessment. Office manager reported the necessary notices have been sent and sending to legal for collection will follow policy.

Motion to approve financial report. Tracy White made a motion to accept the treasury report and Mike
Needler seconded the motion, all board members voted to approve the motion.

Mr. Anderson reviewed the revised budget funding reserves as required by the member vote at the annual meeting. The budget reflected an increase in revenue of $91,700 and an expense reduction of $195,000. This will cover the $250,000 reserve funding and will not require a change in the quarterly dues.

To view a copy of the revised budget click here.

Motion to approve the revised 2023 budget.

Mike Needler made a motion to approve the revised 2023 Budget and David Kelley seconded the
motion. All Board members voted to approve the motion.


SECRETARY’S REPORT
Secretary Needler reported that no Marina Updates were sent to members since the June meeting. A report, including pictures, will be prepared and sent next week.


VICE PRESIDENT’S REPORT
VP Tracy White reported on a proposal for electronic voting for the Marina. After lengthy discussion and a review of the estimated costs, the Board, by consensus, chose to do additional research and revisit at the August meeting.


MARINA APPEARANCE COMMITTEE
David Kelley, Director Marina Appearance/Buildings and Grounds and Austin Bynum reported on the status of several projects. The roof has been repaired. Austin continues to monitor for any leaks during heavy rains.

The landscape contractor, Parsons, has not fulfilled their contract. Both David and Austin have repeatedly requested that this contractor to complete certain projects.


OLD BUSINESS
Dana Snyder and Austin Bynum next reviewed the following:

  • Vessel Relocation status Dana reported that all vessels were moved off of D Dock and repairs have been ongoing. In the next couple of weeks staff will be coordinating the moving of some boats back to D dock. Docks D and E had the majority of the serious damage in the Phase 2 group. The current timeline for completion of Phase 2 is October 31.
  • Dock box purchase status All the dock boxes have been ordered for Phase 1. Phase 2 will use existing boxes. Water will be added to all dock boxes.
  • Repair and Reconstruction Update
  • ACRA Electric status Phase 1 and 2 Acra is up to date on the electric. They basically have installed all the new pedestals in for phase 2 and approximately 80% of the pedestals are wired.
  • Lincoln Marine Status Utilities Phase 2 is proceeding as scheduled.
  • Guardian Fuel Technologies Status Phase 2 We have signed a contract with Guardian Fuel technologies for the fuel dock. They are currently working with Bill Sadler and putting together exactly how that fuel dock is going to go back together and look. It will be a floating fuel, dock 15 X 80 feet.
  • Midcoast Marine contracts status Phase 2 Contract is signed and Midcoast is proceeding on schedule. They are planning the completion of Phase 1 on January 31, 2024. Dana noted that a number of the “additional” pilings have been installed. This has produced increased stability to the docks. Dana commented that there is no question that the strength of the new design compared to what was out there is much stronger.
  • There was discussion regarding the “beam” measure and it was made clear that the controlling factor is the deed measurement. Second Draft MSN and DS 7/20/23 Minutes
  • Vessel relocation will continue as contractor move through the respective docks. No additional boats will be permitted to re-enter the marina.

The construction activity level in the Marina has increased dramatically in both June and July.


NEW BUSINESS
WHARFS & PIERS RESERVE
Dana Snyder discussed a plan to develop a Wharfs & Piers Reserves and indicated that he and Craig Anderson will complete a plan during the next thirty (30) days for Board review.


PAVESE LAW FIRM/LEGAL COUNSEL RETIREMENT
Christopher Shields has officially retired, effective June 30, 2023. Dana Snyder made a motion that the Marina engage Mr. Christopher L. Pope, specialist in condominium law and a member of the Pavese Law firm. Mike Needler seconded the motion. All voted in favor of the motion. Dana further reported that Jennifer Manley will continue in support of the Marina account along with Lisa Mao, paralegal.


TRIAD MEETING UPDATE
Dana and Tracy attended a recent July Triad meeting. The primary agenda item was the island restoration. Dana reported that the GHYCC, the Club, is seeking financial assistance for this project. Payment is preliminarily proposed to follow the “formula for payment of the bridge” shared over approximately 1800 participants. The Master association Board has had some changes in members/leadership. This new Board’s support of the project has not been tested.


NEXT MEETING
Next Gulf Harbour Marina Board meeting date will be August 17, 2023.


ADJOURNMENT
Tracy White made a motion for adjournment and David Kelley seconded the motion. All board
members present voted in favor to approve the motion. Dana Snyder announced the meeting was
adjourned.